PRIVACY POLICY

 

Last updated: March 8, 2025

This Privacy Policy describes how KATANAFLOW ("we", "us", or "our") collects, uses, and discloses your personal information when you visit or make a purchase from gooutletshopping.store.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the revised version on the Site and update the "Last updated" date.

1. What Information We Collect

When you use our services or place an order, we may collect:

  • Basic contact details (name, email address)
  • Order information (billing details, payment confirmation)
  • Song request details (occasion, story, preferences)
  • Technical data (IP address, browser information, device information)
  • Usage data via cookies and tracking technologies

2. How We Use Your Information

  • Processing and delivering your personalized song
  • Sending order confirmations and updates
  • Improving our website and user experience
  • Marketing and promotional communications (with your consent)
  • Security and fraud prevention
  • Compliance with legal obligations

3. AI Processing

To create your personalized song, we use external AI services to generate lyrics, music, and visuals. The information you provide in your order form is processed by these systems. We advise you not to enter sensitive personal data in free-form text fields.

4. Cookies

We use cookies to power and improve our Site. Functional cookies are always active. Tracking and marketing cookies are only placed after your explicit consent via our cookie banner. You can manage your cookie preferences through your browser settings at any time.

5. Who We Share Your Data With

We only share your data with third parties when necessary:

  • Hosting and IT providers
  • Payment processors
  • AI music and lyrics generation partners
  • Analytics providers (e.g., Shopify)

We do not sell your personal data to third parties for commercial purposes.

6. International Transfers

KATANAFLOW serves customers worldwide — Europe (GDPR), the United States, Asia, and beyond. Your data may be transferred and processed outside your country of residence. Where required, we use Standard Contractual Clauses or equivalent mechanisms to protect your data.

7. How Long We Keep Your Data

  • Order and transaction data: 7 years (legal obligation)
  • Song content and form data: maximum 1 year after creation

8. Children's Data

Our services are not intended for children under 16. We do not knowingly collect personal data from children. If you believe a child has provided us with their data, please contact us and we will delete it.

9. Security

We take appropriate technical and organizational measures to protect your data, including SSL encryption, firewall protection, and access restrictions. However, no security system is completely impenetrable.

10. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct or delete your data
  • Withdraw previously given consent
  • Object to or restrict processing
  • Data portability
  • File a complaint with your local data protection authority

To exercise any of these rights, please contact us via our Contact page. We will respond within 14 days.

11. Third Party Websites

Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing any personal information.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us via our Contact page.